A data room can provide an unsecure environment to share confidential business files with partners, investors and other stakeholders. It offers features like auditing, watermarking, and specific settings for access control. Be aware of the security features offered by the vendor and if it supports the formats that your team uses when choosing a data-room vendor.
Moreover, some providers offer additional security features like auto-indexing or fence view. Look for a solution that allows you to sync your FTP, desktop or other external storage with the data room. This will permit rapid and easy arrangement. Additionally, you should determine whether the data room you choose has multilingual search engines as well as OCR for searching text in PDF documents.
It is crucial to know whether the service you choose can erase certain pieces of information or even the entire document. This feature will protect sensitive information by removing personal information from PDFs or images.
The best VDR vendors provide comprehensive analytics and reports that help you monitor activity on your virtual data room. Look for a solution which can see page keep track of all uploads and downloads, and the views of files as well as the ability to create custom reports based on this activity.
A free trial is another option you should look for. It lets you test premium features such as data uploading, collaborative features that are innovative and security features without having to sign up in advance. iDeals provides a 30-day free trial that includes unlimited preparation time, two administrators, 500 MB of storage, secure watermarking of files, dynamic watermarking and a basic digital rights management system.