Data room confidential mode prevents non-authorized users from accessing your computer’s information. It allows an information area manager to restrict the access of a specific user to the digital data space based on their Internet protocol address or system. This is a crucial feature for M&A transactions where sensitive data like research results and copyrighted goods, can be shared.
Keep track of user activity easily using audit trails. This includes: who was the person who viewed what files, when and from which locations they were downloaded, as well as what was removed.
Secured document viewing is possible by using fence view or view only mode. These options make sure that your sensitive data remains safe by preventing users from printing or saving, downloading, or taking screenshots of documents. This ensures that even if a user authorized by the VDR accidentally exposes highly-sensitive files, the original documents will not leave the VDR.
A dependable VDR provider will allow you to set up granular permissions for each folder and file in the data room. You can restrict who can access the documents, establish time-bound expiry dates and limit download by specific individuals or whole folders in the data room. You can also set up an encrypted link which only the user invited has access to the documents stored in the data room.
Some of the best data rooms come with various tools that let you control sharing of documents, protect your data using 256-bit encryption when in transit and at rest and manage access rights with two-factor authentication. They also offer a wide range of file formats and have a search feature that makes it easy to find any document that is stored in the data room.